WHAT AND HOW LONG IS THE RELOCATION PROCESS
TIMELINE
YOU SHOULD BEGIN RELOCATION EFFORTS 4 TO 6 MONTHS BEFORE THE MOVE DATE
WEEK 1
DEFINE YOUR REQUIREMENTS FOR A NEW LOCATION. THIS INCLUDES MEETING WITH MANAGERS AND DEPARTMENT HEADS. TAKING TIME UPFRONT TO DETERMINE A CLEAR CONCISE PICTURE OF WHAT YOU ARE LOOKING FOR WILL SAVE LOTS OF TIME IN THE FUTURE
WEEK 2
BEGIN INSPECTION TOURS OF THE MOST QUALIFIED PROPERTIES
CONDUCT PRELIMINARY SPACE PLANNING IF NEEDED.
WEEKS 3-4
MAP OUT YOUR NEGOTIATION STRATEGY. PRIORITIZE WHAT MATTERS MOST TO YOU. ( RENT REBATE, TENNANT IMPROVEMENT ALLOWANCE, PRIORITY PARKING SPACES, BASE RENT CONCESSIONS, TERM, ANNUAL RENT ADJUSTMENTS, EARLY TERMINATION ALLOWANCE, GUARANTEES, SECURITY DEPOSITS ETC.)
OPEN NEGOTIATIONS WITH A LETTER OF INTENT
RESPOND TO COUNTER OFFERS
WORK WITH SPACE PLANNERS
EVALUATE VARIOUS OFFERS
WEEKS 5-6
UPON ACCEPTANCE OF THE LETTER OF INTENT. ATTORNEYS TO NEGOTIATE THE LEASE
WEEK7
LEASE SIGNING
AT THIS TIME WORKING DRAWINGS FOR TENANT IMPROVEMENTS BASED ON THE SPACE PLAN CAN BE UNDETAKEN. (UNTIL THE LEASE IS SIGNED THE LANDLORD WILL MOST LIKELY NOT BE WILLING TO COMMIT HIS CAPITAL TO A PROJECT THAT MAY OR MAY NOT HAPPEN)
WEEKS 8-24
PLANS AND PERMITS CAN TAKE FROM 2 – 6 WEEKS, DEPENDING ON THE VARIOUS APPROVALS REQUUIRED.
DEPENDING ON HOW MUCH BUILD OUT IS REQUIRED, TENANT IMPROVEMENTS COULD TAKE FROM 8 – 12 WEEKS TO CONSTRUCT.
LIST OF PLAYERS INVOLVED IN A MOVE
YOU NEED A GOOD TEAM TO ASSURE A SMOOTH RELOCATION PROCESS.
1. COMMERCIAL REAL ESTATE BROKER REPRESENTING YOUR INTERESTS
2. ATTORNEY
3.ARCHITECT/SPACE PLANNER (OFTEN FURNISHED BY LANDLORD)
4.TELECOM
5. I. T.
6. MOVING COMPANY
7. OFFICE FURNITURE
8.GENERAL CONTRACTOR (SOMETIMES FURNISHED BY LANDLORD)
9. BANK (IF PURCHASING)
10 BUILDING INSPECTOR (IN SOME INSTANCES)
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